Acrobat How-to: Softproofing PDFs with Acrobat's Preflight Tools | CreativePro Network

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The preflight variables are self-contained data objects that can be used to develop flexible and powerful workflows. It enables you to change values of checks, and fixups without changing the profile itself. The variables make it possible to check information or fix up at the time of execution of the profile, instead of having to predefine such information. A major advantage of using variables is the option to postpone the checks or fixups for processing PDFs to the moment when processing is started.

You take a preflight profile and configure different jobs, each of which performs a different operation based on the variables you add in the job definition.

You can choose different values for the operation each time. Many aspects of preflight such as profiles, checks, and fixups can be handled through variables. Variables can be used to configure the following:. You can access the variable option while editing a preflight profile, checks, or fixups.

When you click the variable icon, a list of variables is shown. The variable used in the current context profile, checks, or fixups is shown first followed by all the variables in the current library. Click the variable icon. Select New Variable. The Preflight: New Variable dialog box is displayed. Create a New Variable and specify the value. Else, to assign the value to the added property select a variable from the list of all variable keys.

Note: The variable option is not available for all the properties. To unassign, a variable, remove the entry in the text input field. To select a different variable, click the variable icon and select a variable. When you run a profile, check or fixup that contains one or more variables for which input is needed, the Preflight: Specify Variable Value dialog box is displayed.

To check for additional information on the entered value, click the icon. Enter the new values or leave the pre-populated default values. An error is displayed if the entered value is incorrect. Legal Notices Online Privacy Policy. Preflight variables Acrobat Pro Search. Adobe Acrobat User Guide.

Select an article: Select an article:. On this page About preflight variables Create variable Assign variables Unassign variables Run profiles with variables. About preflight variables. Change severity for checks, and fixups. Browse for various options of pop-up menus. Fields of type check box, pop-up, or input fields for text or numbers. Name and description field. Create variable. Specify the following parameters for the new variable: Key: To configure values in profiles, checks, or fixups.

Label: Used in the user interface. For example, in Preflight: Specify Variable Values dialog box. Type: Type of value for which the variable is used.

Default Value: The default value to be used unless a different value is specified at runtime. Limit input values to specific values: To define the scope of specific values a variable can take. List: Select a list of values for the variable at runtime. Show evaluation results : To check if a given value is acceptable for the variable or not. Click OK. Assign variables. In the right-pane, select the property and click Add.

Unassign variables. Run profiles with variables. The variables value also appear in the preflight Results report.

Preflight profiles (Acrobat Pro) – Add fixups to a profile

Open the Preflight dialog box (Tools > Print Production > Preflight), select a profile, and click the Edit link next to the profile name. Expand the category with the profile you want, and then expand the profile. If necessary, unlock the profile so that you can modify it. Choose Unlock from the pop-up menu at the top. Use the Preflight Preferences dialog box to control how results are reported and to specify output intents when creating PDF/X, PDF/A, or PDF/E files. A PDF can have an embedded output intent containing an ICC profile. To open the Preflight Preferences dialog box, from the Preflight . Adobe Acrobat includes several predefined preflight profiles, organized into groups, such as Digital Printing, PDF Analysis, Prepress, and PDF/A, PDF/E, or PDF/X Compliance. You can use the predefined profiles as is or modify them to create custom profiles.

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Preflight profiles, fixups, and checks are now well-organized in Libraries. Libraries can be useful to get customized sets of profiles, checks, and corrections. They can be useful in the following ways:. You can create, edit, delete, import, and export preflight libraries using Manage Libraries option. Click Manage Libraries. The Manage Libraries dialog box is displayed with a list of default libraries. To add new library, click the button. The Preflight: New Library dialog box is displayed.

Select the Color and the Initial set of Profiles for the library. The library can be locked to protect from further changes if required. In the Preflight dialog, click the Libraries drop-down list at the top.

Select the profile in the right pane, and click the blue arrow button labeled 4. Note: Perform the above steps for Checks labeled 5 and Fixups labeled 6 if required. Preflight libraries can be shared with other users.

To exchange a library, you have to package it for import and export. The package includes all profiles, checks, fixups, and properties for the selected library. In the same Libraries drop-down list, select Export Library. Click Open. The imported library is displayed in the Libraries drop-down list. In the Preflight dialog, click the Search All Libraries button. Enter the search term into the Find field. Preflight will search all libraries for profiles, checks, and fixups matching the entered term.

You can see all the profiles if you do not use any search term. Legal Notices Online Privacy Policy. Preflight libraries Acrobat Pro Search.

Adobe Acrobat User Guide. Select an article: Select an article:. On this page About preflight libraries Manage libraries Add new library Switch libraries Customize or modify library Import or export preflight libraries Search all libraries. About preflight libraries. They can be useful in the following ways: Create an extensive library for required workstations or partners. A smaller set of functions can be clubbed within a single library for specified group. Workflows for a specific process can be put in a single library.

For example, digital printing and publishing functions such as offset, digital, printing, large format and, much more can be grouped within a single library. Manage libraries. Click the Libraries drop-down list at the top. Add new library. Specify a name and an appropriate description of the library. To save the new library, click OK. Switch libraries.

Select the library of your choice. Customize or modify library. Select Manage Libraries. In the left pane, select Profiles labeled 1. Select a library from the drop-down list in the middle pane labeled 2 and 3.

Click Save to confirm the changes made. Click OK. Import or export preflight libraries. Export library. Select the library to be exported. Specify the name and the location where the library is to be exported.

Click Save. Import library. Click Import Library. Locate the preflight library file. Search all libraries.

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